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OA Birthday Party Service Roles
Our goal is for each committee chair to have a co-chair and a robust committee of active participants! See the principles at work as we plan one of the largest OA events of the year! Search by department or role to see what's available.
Outreach
Department:
Outreach
Description:
Help spread the word about the Birthday Party by reaching out to OA groups, intergroups, and service bodies to build excitement and connection.
Great fit if...
You enjoy relationship-building, outreach, and representing the event with warmth and enthusiasm.
Committee Member/Volunteer Role:
Each committee member takes ownership of a specific region or group of OA bodies — making direct contact, sharing event info, and building relationships that bring people in.
Speaker Liaison
Department:
Programming
Description:
Support speakers from start to finish by handling communication, logistics, scheduling, and making sure they feel informed and cared for.
Great fit if...
You are calm, dependable, and good at helping people feel supported while keeping details straight.
Committee Member/Volunteer Role:
Be a part of making all the speakers feel welcome when they arrive!
Communications
Department:
Registration / Communications
Description:
Help manage the Birthday Party's attendee communication by responding to questions, tracking event details, and supporting clear, consistent messaging.
Great fit if...
You are friendly, organized, tactful, and comfortable with email communication.
Committee Member/Volunteer Role:
Committee members provide inbox coverage support — helping monitor and respond to attendee questions during busy periods leading up to and during the event.
Registration
Department:
Registration / Communications
Description:
Help create a smooth and welcoming first impression by overseeing registration systems, attendee check-in, badges, and onsite registration support.
Great fit if...
You are organized, systems-minded, and enjoy helping people with patience and clarity.
Committee Member/Volunteer Role:
Committee members staff the registration desk in shifts across all three event days and help assemble badges and materials in advance.
Programming
Department:
Programming
Description:
Help shape the heart of the Birthday Party by coordinating workshops, speakers, and schedule needs across the weekend.
Great fit if...
You enjoy matching people to opportunities and building a thoughtful recovery-centered experience.
Committee Member/Volunteer Role:
Committee members serve as speaker scouts and slot trackers — helping identify potential speakers, following up on leads, and keeping the schedule filled and organized.
Wellness
Department:
Programming
Description:
Help create the restorative side of the Birthday Party by coordinating yoga, meditation, and other wellness offerings.
Great fit if...
You care about atmosphere, accessibility, and creating calming, supportive experiences.
Committee Member/Volunteer Role:
Committee members serve as facilitators or room setup support — running or introducing wellness sessions and helping ensure the space is ready and welcoming.
Entertainment
Department:
Programming
Description:
Help shape the fun and personality of the Birthday Party by producing entertainment and fellowship-centered experiences.
Great fit if...
You love live experiences, creativity, and coordinating performers or programming.
Committee Member/Volunteer Role:
Committee members support the Friday night show through setup, greeting attendees, and providing A/V and logistical support during the event.
Fellowship Lounge
Department:
Hospitality
Description:
Create and care for a welcoming space where attendees can gather, connect, recharge, and enjoy the OA history room.
Great fit if...
You love hospitality, atmosphere, and making spaces feel inviting and cared for.
Committee Member/Volunteer Role:
Committee members take shifts in the fellowship lounge and OA history room — welcoming attendees, keeping the space tidy, and creating a warm atmosphere for connection.
Graphic Design
Department:
Operations
Description:
Help bring the Birthday Party visually to life through flyers, signage, and other creative materials that support the event's personality and message.
Great fit if...
You have a creative eye and enjoy turning ideas into polished visuals.
Committee Member/Volunteer Role:
Committee members assist as available — supporting additional design needs, edits, or production tasks as deadlines approach.
Volunteer Coordinator
Department:
Operations
Description:
Help make sure service roles are filled and volunteers feel supported by coordinating recruitment, scheduling, reminders, and check-ins.
Great fit if...
You like people, follow-through, and helping others find where they fit.
Committee Member/Volunteer Role:
Committee members serve as zone leads — each taking responsibility for a specific area of the event, helping direct and support volunteers in their zone during the weekend.
Birthday Party Co-Chair
Department:
Operations
Description:
Serve as the bridge between the committee and the hotel, helping manage venue communication, logistics, and onsite coordination.
Great fit if...
You are diplomatic, organized, and comfortable handling logistics and problem-solving.
Committee Member/Volunteer Role:
Looking for people to assist with production, operations, and running errands
Secretary
Department:
Operations
Description:
Keep the committee clear and connected by recording notes, tracking action items, and helping important information stay organized.
Great fit if...
You are a strong note-taker who loves structure, clarity, and keeping teams aligned.
Committee Member/Volunteer Role:
Runs solo — no committee underneath this role.
Event App Manager
Department:
New Media
Description:
Help keep the Birthday Party connected in real time by managing updates, announcements, and attendee information in the event app.
Great fit if...
You are comfortable with tech, communication, and keeping information organized and current.
Committee Member/Volunteer Role:
Runs solo — no committee underneath this role.
Prize Drawing
Department:
Fundraising
Description:
Help lead one of the most fun and engaging parts of the Birthday Party by organizing prizes, displays, ticketing, and donation outreach.
Great fit if...
You enjoy fundraising, organizing donations, and creating something festive and exciting.
Committee Member/Volunteer Role:
Committee members staff the prize drawing table onsite and provide donor follow-up support in the months leading up to the event.
Literature
Department:
Fundraising
Description:
Support the message of recovery by overseeing the literature table so fellows can easily browse and purchase OA-approved materials.
Great fit if...
You care about literature, like organization, and are comfortable with inventory and sales.
Committee Member/Volunteer Role:
Committee members staff the literature table in shifts throughout the event weekend.
Dining & Decor
Department:
Hospitality
Description:
Help shape the feel of the Birthday Party by supporting meal décor, centerpieces, signage, and the atmosphere of shared meal spaces.
Great fit if...
You enjoy creating warm environments and blending creativity with practical coordination.
Committee Member/Volunteer Role:
Committee members help with decor setup and breakdown, support meal service, and take shifts in the hospitality room throughout the weekend.
Audio Recording / Recordings Support
Department:
Audio / Visual
Description:
Help preserve the weekend by supporting session recordings and the behind-the-scenes work that makes them available after the event.
Great fit if...
You like audio, recording equipment, or detail-focused tech support.
Committee Member/Volunteer Role:
Committee members form the new 2027 Audio Team — recording sessions and speakers throughout the weekend, contingent on finding the right people with audio or recording experience.
Swag
Department:
Fundraising
Description:
Curate the Birthday Party swag table by organizing merchandise, displays, sales, and inventory in a way that feels polished and fun.
Great fit if...
You like presentation, organizing products, and helping run a smooth retail-style setup.
Committee Member/Volunteer Role:
Committee members staff the swag booth during the event, helping with sales and keeping the table organized and welcoming.
Boutique
Department:
Fundraising
Description:
Help run the Birthday Party Boutique by coordinating donations, sorting, displays, volunteers, and sales.
Great fit if...
You enjoy organizing physical items, creating welcoming spaces, and managing lots of little details.
Committee Member/Volunteer Role:
Committee members serve as drop-off site captains (managing 2–3 donation locations before the event), sorting volunteers, and onsite sales volunteers during the weekend.
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